EYNSHAM PARISH COUNCIL
CLERK: MICHELLE LEGG
Village Hall, 46 Back Lane, Eynsham, Witney, Oxfordshire OX29 4QW
Mobile: 07956 901622 Email: epc.clerk@eynsham-pc.gov.uk Website: www.eynsham-pc.gov.uk
Council Summons & Agenda
Wednesday 15th April 2026
To All Members of the Council
You are hereby summoned to attend the following meeting for the transaction of the business stated overleaf:-
Full Council Meeting
to be held on Tuesday 21 April 2026 at 19:30pm
at Eynsham Village Hall, Back Lane and remotely via M.Teams
Supporting documents will be made available via shared drives and online.
Only those who are physically in attendance are permitted by law to participate and your non-attendance will contribute to the vacation of office by failure to attend meetings.1 Please forward any apologies for absence to the Clerk/Deputy Clerk, as soon as they become known.
The public and press are welcome to attend.2
The law3 allows the public proceedings of council meetings to be recorded which includes filming as well as audio-recording. Photography is also permitted. By attending this meeting, you are consenting to be filmed. As a matter of courtesy, please advise the Deputy Clerk if you intend to record any part of the proceedings.
Clerk to the Council
1 Local Government Act 1972 s85
2 Public Bodies (Admission to Meetings) Act 1960
3 Openness of Local Government Bodies Regulations 2014
Agenda
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26/56.
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To receive apologies for absence
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26/57.
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To co-opt to fill three vacancies (Local Government Act 1972 s82).
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26/58.
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To receive Declarations of Interest in agenda items
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To receive any disclosable declarations of interest from Members in relation to any items to be considered at the meeting in accordance with the Council’s Code of Conduct.
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26/59.
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To approve the minutes of the Full Council meeting of 17th March 2026
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26/60.
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To receive a presentation from Julian Fifield to discuss support for a Community Rooftop Solar Farm.
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26/61.
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Public participation (Public Bodies (Admission to Meetings) Act 1960)
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To receive submissions from members of the public for a period of 15 minutes. Members of the public may make representations on any matters, for no more than 5 minutes each in accordance with Standing Orders para 3. The meeting will adjourn for this item.
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26/62.
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To receive an update report from Eynsham’s District and County Councillors
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To receive a short verbal update from: The meeting will remain adjourned for this item.
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OCC Cllr Dan Levy
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WODC Cllr Carl Rylett or Cllr Dan Levy
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26/63.
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Finance Report for 2025-26 up to 31-03-2026
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To approve Schedule of Payments -
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To approve bank reconciliation up to 31.03.2026 (Chairman to sign the bank reconciliation and statements)
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To approve credit card statement
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To receive an update on end of financial year.
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26/64.
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To consider community grant application from Eynsham Village Show
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26/65.
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To approve Finance Committees recommendations for Fees and Charges for Eynsham Village Hall for 2026-27
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26/66.
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To consider recommendations from Open Spaces Committee for:
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Skatepark repairs
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Schedule of works for Dovehouse Wood Trees
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26/67.
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To consider request from Siemens for access to Oxford Rd Car Parks
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26/68.
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To note Delegated Authority decisions Clerk/Deputy Clerk/RFO and Chair Cllr Ross Macken or Vice Chair Cllr Sue Brown between 18th March and 21st April 2026
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26/69.
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To receive updates from Officers
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To note updates from Officers on activities and Strategic Plan
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Review of Annual Parish Meeting
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26/70.
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To review and approve council policies and documents and agree actions
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Tree Policy
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Terms of reference for Children's Forest Food Garden
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Terms of reference for Dovehouse Play Area Working Group and appoint members
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26/71.
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To approve appointments and external council representatives
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Appointment of Cllr Dickinson to Open Spaces Committee
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Removal of Cllr Crowe from Neighbourhood Plan Working Group
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Trustee for Bartholomew Education Trust (due June 2026)
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26/72.
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To consider or receive an update on traffic and connectivity and agree actions
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Report from Public Transport Representative (PTR)
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LCWIP Project update -
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Community Speed Watch (CSW) -
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A40 improvement Project
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26/73.
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To receive reports/updates from Councillors representing the Council on outside bodies including
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Allotment Association
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Eynsham Primary School
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GreenTEA
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Youth Network
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Community Emergency Plan
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26/74.
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To note the date of the next Parish Council meeting - Tuesday 19th May 2026
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26/75.
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EXCLUSION OF THE PUBLIC AND PRESS:
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At the conclusion of this part of the agenda, the Chair will move that, considering the confidential
nature of the business to be discussed, the public, press and broadcast media be excluded for
the remainder of the meeting in accordance with the Public Bodies (Admission to Meetings) Act
1960.
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26/76.
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To consider signing an agreement for £4,000 of external funding for 4 new benches
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26/77.
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To consider Heads of Terms and lease for Padel People and installation of padel courts in the village
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26/78.
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To consider offer of land behind current burial ground to facilitate a PC owned extension to burial ground, in line with EPC Strategic Plan
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